Substitute Information Page
Information that may be helpful for those who are working as a substitute teacher in OUSD.
Information from our Talent Department can be found at Substitute Services.
Email HelpDesk
If you need help with access to online platforms, please send an email to helpdesk@ousd.org.
Student Password Information
Here is the Student Password Document for the 2024-2025 year.
New in 2025 - Clever Sub Badges
Sub Badges are a new feature that OUSD is piloting with Clever in 2025. Teachers can create a sub badge in their Clever portal to give access to a substitute that will be covering their class. More info here.
If you need to find out more about a grade level or specific content area, we recommend looking at grade level pages or academic content pages here in Teacher Central. You can navigate to them by clicking on the follow links: Grades PK-5 | Grades 6-12. These pages will include more information about curriculum and instructional scope and sequence for the year.
Aeries - Student Information System
Aeries is used for attendance and when student information is listed. You should take attendance in Aeries and can be given a temporary login from the office staff at your job site. With these temporary credentials you can sign in and take attendance. The attendace by photo option can also be helpful when learning student names and faces.
For more information on how to take attendance in Aeries, see the OUSD Substitute Attendance Procedure.
Clever
Clever is the OUSD portal to online platforms and is used at many school sites across the district. You might have a Clever account, with limited access to platforms, or teachers can now give you temporary access to their Clever page. If you have a Clever account, you can sign in through the Clever OUSD portal at clever.com/in/ousd. Use the "Log in with Google" button. If prompted, use your OUSD login credentials. If you need to access Clever, send a email to the OUSD helpdesk at: helpdesk@ousd.org.
You can find more information about Clever on the Clever page.
Google Workspace
OUSD uses the Google Workspace for Education suite across school sites and content areas as a way to share lesson materials and create student assignments. More information about Google Docs, Google Slides, Google Classroom and more can be found on the Google Workspace for Education page. If you are looking for information about Google Classroom, you can find it on the Google Classroom page.
Below there are some intro videos for educators if you would like to start there.
Video: Intro to Google Docs for Teachers | Video: Intro to Google Slides for Teachers
i-Ready
i-Ready is an instructional and assessment platform. Students can work through lessons in both math and english.
Students and educators can navigate to i-Ready by logging into Clever first and then selecting the i-Ready icon.
You can find more information about i-Ready on the i-Ready page.
GoGuardian
GoGuardian allows teachers to monitor and supervise student activity when they are using computers in the classroom. Connection through GoGuardian is possible as a substitute, but does require a few steps.
First, you need a Clever account. Sign in through the Clever OUSD portal at clever.com/in/ousd
Request access to the class or classes you need access to. Email helpdesk@ousd.org to help connecting to the class.
The classroom teacher or Helpdesk can finalize the connection in GoGuardian.
Once you are connected you will see the class show up in GoGuadian for you to view.
You can find out more information about GoGuardian on the GoGuardian page.
Britannica School
Britannica School is available through Clever and has resources available in both English and Spanish, across all grade levels. This resource could be useful if you are in need of finding reading materials or supplements for student work.
You can find out more information about Britannica School on the Britannica School page.
SORA
Sora is an app that lets all students in OUSD access audiobooks and ebooks from the district library collection and the Oakland Public Library. All OUSD students are able to sign into Sora on their laptop, phone or tablet using their Clever Account. You do not need a library card to use Sora.
You can find out more information about Sora on the Sora page.
Kahoot!
If you are looking for a way to engage students and need supplemental materials, Kahoot! might be a good resource for you. Kahoot! has a library of free pre-made quizzes across content areas that you can use with the class. Students can play along on their own device or you can play whole class by using a projector. You will need to have a hook-up to a projector and computer in order to use this resource. Login using your OUSD Google credentials and navigate to the Basic or Free page to get started. You will login in at kahoot.com to pick a Kahoot and students login at kahoot.it to play.
You can find out more information about Kahoot! on the Kahoot! page.
Epic!
Epic School is free for educators and students with class code login access from 7 am to 3 pm when school is physically in session. As of the 2023 school year, there has been a change to access in the free Epic School account. Some books or collections may have been impacted.
In order to login in to login to Epic! you will need to go to https://www.getepic.com/ and select "I'm an Educator".
Different classes and different school sites use a variety of educational programs. More information about some online programs can be found in the Online Programs section of Teacher Central. You can also navigate to individual subpages for specific programs.