Admin Assistant
Onboarding
Table of Contents
Who Should Participate
If you did NOT opt out of the role
If you and your principal agreed that you will be supporting this role for part of the school year or for the entire school year
If you are SEIU
Onboarding Process
Supporting technology distribution and outreach at your school site is voluntary. Those that are participating will receive a stipend. These onboarding activities will help you perform the required tasks. To complete the onboarding process you will need to do the following:
Review the materials provided in each activity
Slide presentations are being updated so they are excellent resources
Submit the Admin Assistant: Check for Understanding at the end
Important
Processes are being updated! Emails will be sent out with any important changes and information and resource documents will be modified to reflect current practices.
New!
Using the Tech Access Dashboard to View Checkout Data (updated 8/7/23)
Activity 1: Overview of Role (30 min)
Activity 2: Device Distribution (30 min)
REVIEW: Activity 2: Device Distribution
REVIEW: Admin Assistant Device Distribution/Collection Guide ⭐️
REVIEW & BOOKMARK: 2023-2024 Device Distribution and Collection Schedule
We will only be distributing to students who meet the following 2 requirements:
They have home digital access needs captured in Data Confirmation (Authorizations) in Aeries
They DO NOT have a device already checked out to them
Manifests with a list of students receiving devices for that week will be provided the week of. Lists are alphabetical by school and view-only. There are two tabs: Chromebooks and Hotspots. All manifests can be found in the Device Distribution Schedule.
Activity 3: Device Collection (30 min)
REVIEW: Activity 3: Device Collection
DO: Bookmark the following (not sure how? How to bookmark in Chrome)
OUSD Pick-Up Request Form (opens one week before any scheduled mass pick-up)
Check for Understanding
COMPLETE AND SUBMIT: Admin Assistants: Check for Understanding
Resources
Common Forms
Device Pick-Up Form (OUSD)- Duplicate/extra district-loaned Chromebooks and/or hotspots
Device Pick-Up Request (Tech Exchange)- Leftover undistributed permanent #OaklandUndivided Chromebooks from 2020-2022
Access to Tableau Dashboards- Complete if you do not have access to the Tech Access Dashboard
Onboarding Slide Decks
Activity 1: Overview of Admin Opportunity
Activity 2: Device Distribution
Reference Materials
★ Clerical One-Pager Cheat Sheet
Intro Letter/Reminders for Site Admins
OUSD Offsite Loan Agreement (multiple languages)- Print and hand out with loaner devices (does not require signature)
Admin Opportunity Presentation 8.1.22